Job Posting

Job Title:                        Payroll and Benefits Supervisor

Department:                  Corporate Services  

Reports to:                    Manager of Finance

Summary:

Responsible for ensuring the timely and accurate processing of all payroll cycles and benefits administration. In addition, the Payroll and Benefits Supervisor is responsible for the administration and completion of all senior-level payroll tasks (i.e. T4, LAPP, payroll reconciliations, etc.) along with the supervision, mentorship and performance management of the Payroll Clerk. 

Essential Duties and Responsibilities:

• Overseeing the Payroll Clerks, ensure the timely and accurate processing of semi-monthly payroll cycles including items such as: processing of timesheets including exceptions and corrections, bank transmission, remittances, garnishees, record administration, terminations, Records of Employment, etc.   
• Administer employee benefits programs (i.e. Canada Life, LAPP) ensuring applicable entries/reports are produced on a weekly & pay period basis.
• Administer and manage Short/Long Term Disability claims ensuring payroll adjustments are completed as necessary.
• Together with the Payroll Clerk, daily monitoring and actioning of the payroll inbox.
• Proof-read hiring letters ensuring HR is advised of any concerns prior to hire.
• Track employee probationary periods and follow up with supervisor.
• Ensure vacation/personal day balances are tracked & reported accurately.
• Process payroll journal entries and reconcile all payroll clearing accounts.
• Maintain and balance the monthly payroll GL accounts.
• Monitor OT balances & ensure compliance with signed OT agreements.
• Conduct benefit orientations with new employees.
• Set up and maintain employee files in Avanti, WorkTech/Pearl and Dynamics, ensuring that hard copy files are maintained and scanned.
• Set up, monitor and reconcile employee computer purchases and prepayment of benefits spreadsheets.
• Assist HR with the processing of WCB claims, questions and requests.
• Create and distribute timesheet templates.
• Balance, process and report T4’s annually.
• Process and balance LAPP yearend.
• Complete monthly Group Insurance reconciliation.
• Assist with required projects and/or process changes to assist with the continual development of the Payroll Department.
• Perform other duties as assigned from time to time.

Supervisory Responsibilities:

• Supervise, mentor and provide leadership to the Payroll Clerk.
• Complete annual employee performance evaluations.
• Provide regular employee feedback and coaching to ensure continual professional growth and development.